A professional organization’s documentation should have branding consistency complimentary to the business workflow. Whether they’re purchase orders, invoices, pick-lists, reports or checks they are brand ambassadors for the organization, and they need to contain information that fits perfectly into the business’ processes. Bottomline Technologies’ Transform Designer and Transform Server are two programs that work in Continue reading
Author: John Riordan
Workflow – Delivering the Right Content to the Right User at the Right Time
Efficiently run organizations react to environmental challenges like a still pool receiving a rock thrown into the middle: perfectly without an over or under reaction. Workflow technology can help organizations react like the pool by defining reactions to outside stimuli. A workflow is a business process that includes a chain of corresponding actions from different Continue reading
What ECM Can Do For You: Paper Reduction Is Just the Start
Eliminating the need for paper documents has been the Holy Grail of electronic content management (ECM) since day one. Yes, it’s a worthy goal and it has obvious benefits – but there’s more to ECM than achieving a paperless office. ECM has long been considered valuable only for its original function of storing, tracking and Continue reading
Microsoft SharePoint: Weighing in on the Advantages and Gaps
If you value the advantages that an Enterprise Content Management (ECM) solution affords an organization, and are interested in purchasing or expanding Microsoft SharePoint to fill that need, you should become familiar with SharePoint’s ECM strategy merits and limitations. SharePoint can provide a solid foundation for your ECM solution, but it requires additional functionality to Continue reading
ECM On-Premises or In the Cloud? Here’s What You Need to Consider
Whether an enterprise content management (ECM) solution is deployed on-premises or in the cloud, ECM system users expect comparable functionality, power, and performance from either computing environment. To be relevant in today’s market, ECM solution vendors and their products must have the flexibility to operate in either space. Which environment is right for you? Often Continue reading
Save Time and Eliminate Errors: ECM for Manufacturing
An Enterprise Content Management system (ECM) helps to eliminate the waste and redundancy of paper administration. But it can also help to reduce human error. This case study examines an example from the manufacturing industry and illustrates the impact electronic document management can have on an Accounts Payable department. A global manufacturer of commercial carpeting Continue reading
8 Signs It’s Time for an Enterprise Content Management System
Relying too heavily on paper documents to conduct business is a competitive disadvantage. Computer technology, digitized content, and massive storage capacities have exposed paper document management as an expensive liability. If you are thinking of ways to efficiently manage documents and other content in your business, and to overcome
How Content Management Solutions Ensure Records Retention Compliance
For too many organizations, “records retention” means storing paper documents and files in boxes in the office basement, or at an offsite storage facility. Managing paper records is extremely time consuming and arduous, so the default policy is to “save everything until we run out of space.” Today, technology presents a more practical and effective Continue reading
Go Digital: 4 Steps To A Paperless Office
Office administrators, CIOs and IT managers interested in taking their company paperless with an Enterprise Content Management (ECM) system sometimes wonder where to start. After all, mountains of paper don’t go digital at the drop of a hat. Going paperless is a journey more than a destination. And like any journey, it begins one step Continue reading